GIMUN Privacy Policy

Last Updated: October 8, 2025

Effective date: April 24, 2025

This policy explains how GIMUN (hereinafter referred to as GIMUN or "we") collects, uses, stores and protects your personal information, and applies to all your personal data processing behaviors when you use our official website, AI Assistant, Delegate Seat Tracking System, Enrollment Platform and other services.

We respect and protect the privacy rights of all users, committed to ensuring your data security in accordance with Article 12 of the Universal Declaration of Human Rights and China's Personal Information Protection Law.

I. Policy Objectives​

GIMUN (hereinafter referred to as "we") is committed to respecting and protecting the privacy rights of every participant, visitor, and partner.

We firmly believe that privacy and information security are fundamental human rights and essential prerequisites for international youth exchange and digital cooperation.

This policy explains how we collect, use, store, and protect your personal information when providing services such as our official website, AI assistant, representative seat inquiry system, and registration platform, and outlines your rights throughout this process.

II. Information We Collect

We collect only the data necessary to provide our services, adhering to the principles of minimal necessity and transparent disclosure.

(1) Information you voluntarily provide

• Registration Information: Includes name, gender, school, grade level, contact information, and conference participation status. This data is collected through a partnered third-party registration platform, which independently assumes responsibility for data security in accordance with applicable laws.
• Information provided in applications, questionnaires, feedback, or other online submission forms;
• Content you provide during communication with the GIMUN AI Assistant and the organizing committee (see "AI Assistant Data" below for details).

(2) Automatically collected information

To ensure service stability and technical security, we or our service providers may collect:

• Browser type, device model, operating system, IP address, access time and frequency;
• Page access paths, dwell time, error logs, and other system information;
• The query code you entered in the Representative Seat Inquiry System (for one-time use only; not permanently stored).

(3) AI assistant related data

• GIMUN self-hosted servers do not store, track, or analyze any user conversation content;
• Conversations are forwarded to third-party AI service provider DeepSeek via an encrypted proxy interface;
• DeepSeek may analyze conversation data to improve its models in accordance with its privacy policy. This activity is solely the responsibility of DeepSeek, and GIMUN assumes no related legal liability.

III. How We Use Your Information

Your information is used solely for the following legitimate, lawful, and necessary purposes:

1. Provide core services including registration confirmation, meeting notifications, seat inquiries, and training materials;
2. Identity verification, security auditing, and system maintenance;
3. Optimize platform experience and service quality;
4. To cooperate with lawful information disclosure requests from government or judicial authorities in accordance with the law;
5. We will not use your data for advertising or commercial marketing purposes without your explicit consent.

We guarantee that all usage practices are service-oriented and will not collect or utilize your data beyond the necessary scope.

IV. Third-Party Platforms and Services

(1) Third-party enrollment platforms

GIMUN's registration system is provided and hosted by a partner platform, whose data processing follows an independent privacy policy. We require them to fulfill security obligations through agreements, but cannot fully control their actions. Please carefully review the platform's privacy terms before submitting your information.

(2) Third-party services used by AI Assistant

GIMUN AI Assistant operates on the DeepSeek language model. All conversation content is encrypted during transmission and processed by this model to generate responses.

DeepSeek's privacy policy is available at: DeepSeek Privacy Policy

(3) External Links and Partner Organizations

This platform may contain links to external websites such as universities, media outlets, or volunteer organizations.

The privacy policies of these websites apply independently, and GIMUN assumes no responsibility for their data processing practices.

V. Information Security and Protection Measures

We uphold the highest standards to safeguard your data security:

• Use SSL/TLS encryption for secure transmission to prevent unauthorized data theft;
• Implement least privilege control and multi-level access auditing;
• Sign data protection agreements with third parties to clarify security responsibilities;
• Regularly clean up or anonymize personal data that is no longer necessary.

Although we have taken every possible precaution, the internet still carries inherent risks.

In the event of information leaks caused by cyberattacks, force majeure, or user-related factors, we will make every effort to assist in handling the situation and mitigating the consequences.

VI. Your Rights​

Under the laws of our country and the Universal Declaration of Human Rights, you have the following rights:

• Access rights: To review the information we hold about you;
• Right to rectification: Correct inaccurate or outdated information;
• Right to erasure: Request the deletion of data that has served its purpose;
• Restrict processing rights: Limit the use of information in specific scenarios;
• Right to Withdraw Consent: You may revoke your authorization for data processing at any time.
• Right to Data Portability: Request to export or transfer your data;
• Right to Object: Refuse recommendations based on personal profiling or automated decision-making.

To exercise the above rights, please contact us using the contact information provided at the end of this policy. We will respond within a reasonable timeframe and handle your request in accordance with applicable laws.

VII. Cookies and Tracking Technologies

We use cookies and local storage technologies to:

• Maintain session login status;
• Analyze anonymous access data;
• Enhance the user experience.

You may disable cookies in your browser, but some features may be limited as a result.

VIII. Policy Updates and Notifications

We may update this Privacy Policy as laws or services change.

After the update, we will notify users via our official website or email registered users.

For any significant changes to the use or sharing of your data, we will implement them only after obtaining your explicit consent. 

Contact Us

If you have any questions, suggestions, or complaints regarding this policy or the processing of personal data, please contact us via the following methods:

Email: secretariat@gimun.cn

We will do our best to respond to your questions and address your concerns.

This policy is guided by Article 12 "Right to Privacy" and Article 19 "Freedom of Information" of the United Nations Universal Declaration of Human Rights.

Aiming to safeguard the dignity, safety, and autonomy of every young person in the digital age.